You can send files with high-quality images easily, and without file limits, by saving to the cloud and then sharing files from OneDrive. When you don't need every single pixel in an image to get an acceptable version of it, you can compress pictures to make the file size smaller.
With your file open in your Microsoft Office application, select the picture or pictures that you want to compress. If you do not see the Picture Tools - Format tab, make sure that you selected a picture. You may have to double-click the picture to select it and open the Format tab. Also, depending on your screen size, you might only see the icons for the Adjust group. The Compress Pictures button appears without a label. To compress the selected pictures only and not all of the pictures in the document, select the Apply only to this picture check box.
Clearing the Apply only to this picture checkbox will override any previous changes you have made for other individual pictures in this document. Under Resolution , click the resolution that you want, then click OK.
The default picture resolution in Office is ppi. You can Change the default picture resolution or Turn off picture compression. Compression changes are made when you close this dialog box. If you aren't satisfied with the results, you can undo the changes.
Compressing a picture may make the image look different because of loss of detail. Because of this, you should compress the picture and save the file before applying an artistic effect. Click the headings below for more information. Important: This setting applies only to pictures in the current document or the document selected in the list next to Image Size and Quality.
To make it the default for all new documents change the drop down. Under Image Size and Quality , use the drop down to select whether you want the change to apply to a specific document or all new and future documents. Any info on the changes you've made to your picture are stored in your file. You can reduce the size of your file by deleting this editing data, but if you want to undo your edits you will need to reinsert the picture. For other cloud storage solutions, see the service's help files for more information on how to obtain a sharing link.
Important: Office is no longer supported. Upgrade to Microsoft to work anywhere from any device and continue to receive support. Upgrade now. There are two ways to select pictures to automatically reduce them in size and include them as an attachment to an e-mail message — in Microsoft Office Outlook, or from Windows Explorer. Note: Your original picture will not be modified. Only the copy of the picture being sent will be reduced in size. On the Insert tab, in the Include group, click Attach File.
Tip: You can also drag and drop a picture from Windows Explorer. The picture file will be attached to the e-mail message. In the Attachment Options pane, under Picture options , in the Select picture size drop-down list, click the size of the picture you want to include.
Note: If you embed the picture in the body of the message by using the Picture command in the Illustrations group, the automatic picture resize feature is not available. Open Windows Explorer by clicking Start , and then double-clicking Computer. Right-click a selected file, point to Send To , and then click Mail Recipient.
Note: To specify the exact size to make the picture, click Show more options , and then click the size you want. Post or publish large attachments - If you're sending attachments or pictures to someone with whom you are willing to share a stored location in the cloud, or on your organization's network, you can include a link to that location in your e-mail message.
Limit the size of your attachments - This is a general guideline; for slower, connections such as a mobile device you should use a much smaller size, such as kilobytes KB. If you must send larger attachments, verify the maximum size of the message that you can send. Your mail server administrator or the organization providing your email service can tell you this. Likewise, ask the recipient what their maximum limit is.
Finally, consider the recipient's Internet connection speed. Downloading a large attachment on a mobile internet connection can take a long time. Send multiple attachments by using several e-mail messages - Multiple smaller messages have a higher likelihood of being delivered versus one large message.
This technique might help you avoid per-message limits, but the recipient's mailbox limit can still be exceeded. Any messages received after a person's mailbox has reached its storage limit can sometimes be rejected. Use compressed graphic file formats - There are far too many graphic file formats to list here, but of the most commonly used, the best picture file formats for e-mail are.
The largest graphics file formats are those that are not saved in a compressed file format, such as. Use smaller original files - The size of a photo taken by a mobile phone or a digital camera is typically large, even when saved in a compressed file format such as. It's not uncommon for a single picture to be several megabytes. Remember that the size of the e-mail message will increase by approximately one-third while in transit on the internet.
Use a lower resolution setting on your camera when taking a digital photo. Use compressed file formats such as. In a graphics program, crop photographs to the essential content. Use a file compression utility - In addition to third-party utilities, Windows includes a file compress utility that uses the compressed. Many attachment file formats can be reduced with the use of a compression utility.
The amount of reduction will be minimal with some file formats that are already saved in a compressed format. For example, a Notepad. Review your Sent Items folder - By default, a copy of each message that you send is kept in the Sent Items folder. This increases the size of your Outlook Data File. Because of this, you should compress the picture before applying an artistic effect. Send large files with Outlook. Compose or reply. Reduce the size of pictures and attachments in Outlook email messages.
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